Office Administrator, 3 half-days per week (days and times to be negotiated).

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Office Administrator Job Description


 Position:  Office Administrator, 3 half-days per week, 12 hours (days and times to be negotiated).

Reports to the Rector.

Job Overview:

St John’s is a busy parish with a full worship and ministry program, a Rector, an Assistant Priest (who is both assistant in the parish and also Hospital Chaplain), an honorary Deacon, and an active team of lay ministers. It has a busy Op-Shop attached, and provides support to the Anglican churches of the Orara Valley.

This is a front-of-house position, managing the office for more effective parish ministry. The Office Administrator is a central point of communication, and often the first point of contact for visitors or enquirers; she/he is responsible for providing efficient office support to the clergy and lay leaders of the parish. The position is initially for 12 months and this may be extended following a review.

Responsibilities and Duties are (but not limited) to:

  • manage Reception / phone answering.
  • coordinate the use and maintenance of office equipment.
  • file and organise hard copy and electronic filing.
  • maintain records of completion of Working With Children Checks and other required safe ministry training and report on compliance.
  • assist with and update the parishioner data base and roll.
  • coordinate tradespeople working on parish projects.
  • coordinate office volunteers.
  • track accounts and pass these on to the Parish Treasurer.
  • copyright reporting: CCLI and One License.
  • church rosters.
  • prepare and publish the weekly Parish Bulletin, in conjunction with the clergy and lay leadership team.
  • assist in the preparation of printed and power point liturgies, on advice from the clergy.
  • assist with the publicity of major events in the life of the parish.
  • support the maintenance of the parish website and Facebook pages.
  • provide additional support, where required.

 Qualifications required are to:

  • be honest and reliable.
  • have good welcoming and reception skills.
  • possess formal qualifications and/or experience in secretarial/administrative tasks.
  • have an awareness of church procedures (or a willingness to learn of these).
  • have current Working With Children Check (or be prepared to apply for this, applicants cannot start employment until they have that clearance)
  • have strong computer skills , including networked systems.
  • have a working familiarity with programs such as Word, Power Point, spread sheets, and Publisher.
  • Good written and conversational English.
  • Work well with minimal supervision.