Office Administrator, 3 half-days per week (days and times to be negotiated).
September 8, 2022 @ 8:00 am - 5:00 pm
JOB DESCRIPTION: OFFICE ADMINISTRATOR
Position: Office Administrator, 3 half-days per week, 12 hours (days and times to be negotiated).
Reports to the Rector.
St John’s is a busy parish with a full worship and ministry program, a Rector, an Assistant Priest (who is both assistant in the parish and also Hospital Chaplain), an honorary Deacon, and an active team of lay ministers. It has a busy Op-Shop attached, and provides support to the Anglican churches of the Orara Valley.
This is a front-of-house position, managing the office for more effective parish ministry. The Office Administrator is a central point of communication, and often the first point of contact for visitors or enquirers; she/he is responsible for providing efficient office support to the clergy and lay leaders of the parish. The position is initially for 12 months and this may be extended following a review.
Responsibilities and Duties are (but not limited) to:
- manage Reception / phone answering.
- coordinate the use and maintenance of office equipment.
- file and organise hard copy and electronic filing.
- maintain records of completion of Working With Children Checks and other required safe ministry training and report on compliance.
- assist with and update the parishioner data base and roll.
- coordinate tradespeople working on parish projects.
- coordinate office volunteers.
- track accounts and pass these on to the Parish Treasurer.
- copyright reporting: CCLI and One License.
- church rosters.
- prepare and publish the weekly Parish Bulletin, in conjunction with the clergy and lay leadership team.
- assist in the preparation of printed and power point liturgies, on advice from the clergy.
- assist with the publicity of major events in the life of the parish.
- support the maintenance of the parish website and Facebook pages.
- provide additional support, where required.
Qualifications required are to:
- be honest and reliable.
- have good welcoming and reception skills.
- possess formal qualifications and/or experience in secretarial/administrative tasks.
- have an awareness of church procedures (or a willingness to learn of these).
- have current Working With Children Check (or be prepared to apply for this, applicants cannot start employment until they have that clearance)
- have strong computer skills , including networked systems.
- have a working familiarity with programs such as Word, Power Point, spread sheets, and Publisher.
- Good written and conversational English.
- Work well with minimal supervision.